The operating gaps

Named in operator language. One paragraph each.

1. 01

   Manual document processing across resumes, I-9s, W-2s, and intake forms

   Each candidate cycle generates a dozen documents in five formats from four channels. Recruiters and onboarding coordinators key the data into the ATS and the back-office system; the cycle costs hours per role. Document Processing eliminates the keystrokes without changing the ATS of record.

2. 02

   Candidate follow-up gaps in the placement pipeline

   The 48-hour post-submission check-in is on the plan. The 72-hour interview-prep touch is on the plan. The post-placement Week 1 / Week 4 / Day 90 check-ins are on the plan. Inconsistent execution costs placements at every stage. Follow-Up Automation closes the intention gap.

3. 03

   Cold or dormant candidate database with no re-engagement sequence

   The ATS holds five to fifty thousand prior candidates: placed, passed, ghosted, or seasonal. Most are reachable. Most are not being contacted. Revenue Recovery sequences against the dormant book produce placements with zero net-new sourcing spend.

4. 04

   Slow speed-to-submit on inbound applications and referrals

   The application lands at 2:14 p.m. The first recruiter touch is the next business day. The competing firm called the candidate inside two hours and pre-qualified them. Speed-to-Lead closes the inbound response gap against your ATS.

5. 05

   Internal reporting compiled by hand from ATS plus back office

   Placements by recruiter, submission-to-placement conversion, time-to-fill, client retention. The ops director stitches the report Monday morning from the ATS, the back-office system, and the spreadsheet. Internal Reporting unifies the view.

The Revenue Audit

Know your specific number before you commit to anything.

The Revenue Audit for staffing firms is a fifteen-minute working session against an ATS export and a recent month of submission and placement data. We calculate recoverable revenue across dormant-candidate re-engagement, inbound speed-to-submit, and document-processing time reclaimed. The retainer is sized against the figure. Honest no on the call if the figure does not justify.

1. 01A specific dollar figure of recoverable revenue, calculated against your own data.
2. 02A vertical-specific gap diagnosis named in operator language, not marketing language.
3. 03A reference conversation with an operator in your vertical or an adjacent one.
4. 04A retainer sized against the figure, or an honest no on the call.

Insurance, HVAC, and dental are our installation wedges at v1. We accept Revenue Audits in staffing and recruiting and run them against the same diagnostic; the engagement timeline is set during the call.

Stack recommendation for Staffing and Recruiting

Layered in the order that produces the visible ROI event first.

1. Layer 1

   Revenue Recovery

   The dormant candidate book is the largest recoverable asset for most staffing firms; reactivation produces placements inside thirty days.

2. Layer 1

   Speed-to-Lead

   Inbound application response, paired with Revenue Recovery, closes the second largest leak.

3. Layer 2

   Document Processing

   Resume parsing, onboarding paperwork, and timesheet intake creates the integration depth.

4. Layer 3

   Follow-Up Automation

   Multi-touch candidate sequencing, client-side check-ins, and post-placement retention sequences.

5. Layer 3

   Internal Reporting

   Placements, conversion, time-to-fill, and recruiter utilization in one weekly view.

Proof

Across the audits the firm has run, the typical recoverable figure on a $1M to $5M book is $30,000 to $90,000 per year. Your figure is specific to your book.

STRATA is quiet about engagements in flight.

References are matched to your vertical and available on the audit call. Case studies are published when the customer is ready to be named. What we can tell you: the audit call will include a reference conversation with an operator in your vertical or an adjacent one.

Operational questions

What operators ask before the audit call.